Associate Specialist, Congress and Events

Innovation starts from the heart. Heart valve disease impact millions of lives, spanning all ages and geographies. As communities globally address the opportunities and challenges of cardiovascular care, telling a compelling and authentic story is more crucial than ever. Beyond raising awareness, our Marketing teams build lasting, trusted relationships with medical professionals and industry stakeholders to ensure patients can receive the treatments they need. 

We’re dedicated to pioneering next-generation innovations for patients with aortic stenosis (AS). Our Transcatheter Heart Valve (THV) business unit brings together Clinical Affairs, Engineering, and Research professionals to design and develop minimally invasive therapies that impact patient outcomes and quality of life. We’re working together to transform cardiovascular care and device development to address unmet patient needs in structural heart disease. Join us and be part of our inspiring journey.

How you'll make an impact:

This role will coordinate logistics, communications, and onsite execution for congresses, HCP customer visits, internal meetings, and other events. The Associate Specialist ensures seamless program delivery through strong organization, attention to detail, and proactive stakeholder coordination.

• Provide operational and logistical support for global congresses, representing the majority of the role’s responsibilities.

• Support Tier 1 congresses through nomination reporting, scheduling, registration updates, travel coordination, and onsite support.

• Provide logistical support for Tier 2 and Tier 3 congresses, including vendor communication, timeline management, day‑to‑day coordination, and onsite execution as needed.

• Coordinate pre‑congress logistics including travel, attendee communications, calendaring, and vendor alignment.

• Support onsite congress operations such as setup, registration, issue resolution, and day‑of coordination.

• Assist with post‑congress wrap‑up including expense reconciliation, invoicing support, documentation, and reporting.

• Coordinate calendars, logistics, travel, communications, and stakeholder engagement for U.S. and OUS HCP customer visits.

• Support travel logistics for benchmark and sales events.

• Provide day‑of onsite support for internal events, special events, and select global events.

• Support team administrative efforts including calendaring, travel bookings, and travel and expense support, particularly for Tier 1 congresses.

What you'll need (Required):
Bachelor's Degree 3 years of previously related work experience or equivalent work experience based on Edwards criteria Required

What else we look for (Preferred):
• Proven expertise in MS Office Suite

• Experience working in sales, marketing, or healthcare industry or equivalent work experience based on Edwards criteria Preferred

• Other: Certified Meeting Professional (CMP) Preferred Or
• Other: Certified Meeting Professional healthcare subspecialty (CMP-HC) Preferred
• Excellent written and verbal communication skills and interpersonal relationship skills
• Good problem-solving, critical thinking, and investigative skills
• Solid knowledge and understanding of policies, procedures, and guidelines relevant to strategic event planning
• Strict attention to detail
• Ability to interact professionally with all organizational levels
• Ability to manage competing priorities in a fast paced environment
• Must be able to work in a team environment with global marketing team and cross functional partners
• Ability to build productive internal/external working relationships
• Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control

Aligning our overall business objectives with performance, we offer competitive salaries, performance-based incentives, and a wide variety of benefits programs to address the diverse individual needs of our employees and their families.

For California, the base pay range for this position is $68,000 to $96,000 (highly experienced).

The pay for the successful candidate will depend on various factors (e.g., qualifications, education, prior experience).  Applications will be accepted while this position is posted on our Careers website.  

Edwards is an Equal Opportunity/Affirmative Action employer including protected Veterans and individuals with disabilities.

COVID Vaccination Requirement

Edwards is committed to protecting our vulnerable patients and the healthcare providers who are treating them. As such, all patient-facing and in-hospital positions require COVID-19 vaccination. If hired into a covered role, as a condition of employment, you will be required to submit proof that you have been vaccinated for COVID-19, unless you request and are granted a medical or religious accommodation for exemption from the vaccination requirement. This vaccination requirement does not apply in locations where it is prohibited by law to impose vaccination.