Associate Site Manager - Cross Therapeutic Area - California

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com.

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

R&D Operations

Job Sub Function:

Clinical Trial Support

Job Category:

Professional

All Job Posting Locations:

California (Any City), Raritan, New Jersey, United States of America

Job Description:

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

Learn more at https://www.jnj.com/innovative-medicine

We are searching for the best talent for an Associate Site Manager – Cross Therapeutic Area - California. This is a remote role available within the state of California.  

Purpose:

The Associate Site Manager (Associate SM) will serve as the primary contact point between the Sponsor and the Investigational Site.  The Associate SM is assigned to trial sites to ensure inspection readiness through compliance with the clinical trial protocol, company Standard Operating Procedures (SOP), Good Clinical Practice (GCP), and applicable regulations and guidelines from study start-up through to site closure.

This individual may assist with site selection, site qualification assessment, subject recruitment and retention planning, site initiation, on-site and remote monitoring and close-out activities.  Partner with the Local Trial Manager (LTM), Clinical Trial Assistant (CTA) and TDL (Trial Delivery Leader) to ensure overall site management while performing trial related activities for assigned protocols.  May contribute to process improvement and training.  Some supervision from a more Senior Site Manager (Senior SM or Lead SM) to help provide guidance.

You will be responsible for:

• Act as primary local company contact for assigned sites for specific trials.
• Actively participate in site feasibility and/or Site Qualification Visits (SQVs).
• Attend/participate in investigator meetings as needed.
• Execute activities within site initiation and start-up, preparation and conduct of site monitoring (including remote monitoring), site management (by study specific systems and other reports/dashboards) and site/study close-out according to SOPs, Work Instructions (WIs) and policies.  Implementation of analytical risk-based monitoring model at the site level and work with the site to ensure timely resolution of issues found during monitoring visits.  Occasionally may require assistance or oversight from Lead SM or LTM.
• Ensure site staff are trained, and the corresponding training records are complete and accurate at any point during all trial phases.  Collaborate closely with LTM and central study team for the activities during site activation phase in order to speed up the process and activate the site in shortest possible timeframe.
• Contribute to site level recruitment strategy and contingency planning and implementation in partnership with other functional areas.
• Ensure site study supplies (such as Non-Investigational Product (IP), lab kits, etc.) are adequate for trial conduct.
• Ensure that clinical drug supplies are appropriately used, handled and stored and returns are accurately inventoried and documented.
• Arrange for the appropriate destruction of clinical supplies.
• Ensure site staff complete data entry and resolve queries within expected timelines.
• Ensure accuracy, validity and completeness of data collected at trial sites.
• Ensure that all Adverse Events (AE)/Serious Adverse Events (SAEs)/Product Quality Complaints (PQCs) are reported within the required reporting timelines and documented as appropriate.  For AEs/SAEs, ensure that they are consistent with all data collected and with the information in the source documents.
• Maintain complete, accurate and timely data and essential documents in relevant systems utilized for trial management.
• Fully document trial related activities, in particular monitoring.  Write visit reports and follow-up letters in accordance with the SOPs.  Promptly communicate relevant status information and issues to appropriate stakeholders.
• Review study files for completeness and ensure archiving retention requirements are met, including storage in a secure area at all times.
• Collaborate with LTM for documenting and communicating site/study progress and issues to trial central team.
• Active participation in regularly scheduled team meetings and trainings.  Provide feedback as appropriate.  May be asked to lead/provide leadership at these meetings.
• Comply with relevant training requirements.  Act as local expert in assigned protocols.  Develop therapeutic knowledge sufficiently to support role and responsibilities.
• Works closely with LTM to ensure Corrective Action Preventative Action (CAPA) is completed for Quality Assurance (QA) site audits and for quality issues identified at the site during routine monitoring and other visit types, e.g. Compliance Monitoring Visit (CMV).
• Prepare trial sites for close out, conduct final close out visit.
• Track costs at site level and ensure payments are made, if applicable.
• Establish and maintain good working relationships with internal and external stakeholders, in particular investigators, trial coordinators and other site staff.
• May participate in the Health Authority (HA) and Independent Ethics Committee (IEC)/Institutional Review Board (IRB) submission and notification processes as required/appropriate.
• Act as a point of contact in site management practices.
• May contribute to process improvement and training.

Requirements / Qualifications:

• A minimum of a bachelor’s degree in pharmacy, Nursing, Life Sciences, or related scientific Discipline is required.
• A minimum of 1 year of clinical trial monitoring experience is required.
• Experience with Phase II and Phase III Clinical Trials is preferred.
• Basic working knowledge of GCPs, company SOPs, local laws and regulations, assigned protocols and associated protocol specific procedures, including monitoring guidelines, is required.
• Strong computer skills in appropriate software applications and related clinical systems required.
• Must have strong written and oral communication skills.
• Willingness to travel up to 60% with overnight stay away from home is required.
• A valid Driver's License issued in one of the 50 United States and a good driving record is required.

The anticipated base pay range for this position in the US is $76,000 to $121,900.

The anticipated base pay range for this position in the San Francisco Bay Area, CA is $87,000 to $140,300.

The Company maintains highly competitive, performance-based compensation programs.  Under current guidelines, this position is eligible for an annual performance bonus in accordance with the terms of the applicable plan.  The annual performance bonus is a cash bonus intended to provide an incentive to achieve annual targeted results by rewarding for individual and the corporation’s performance over a calendar/ performance year.  Bonuses are awarded at the Company’s discretion on an individual basis.

Subject to the terms of their respective plans, employees and/or eligible dependents are eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance.

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

This position is eligible to participate in the Company’s long-term incentive program.

Subject to the terms of their respective policies and date of hire, Employees are eligible for the following time off benefits:

• Vacation - 120 hours per calendar year
• Sick time - 40 hours per calendar year; for employees who reside in the State of Washington - 56 hours per calendar year
• Holiday pay, including Floating Holidays - 13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year
• Parental Leave - 480 hours within one year of the birth/adoption/foster care of a child
• Condolence Leave - 30 days for an immediate family member: 5 days for an extended family member
• Caregiver Leave - 10 days
• Volunteer Leave - 4 days
• Military Spouse Time-Off - 80 hours

For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits

This job posting is anticipated to close on May 20th, 2026.  The Company may however extend this time-period, in which case the posting will remain available on https://www.careers.jnj.com to accept additional applications.

Johnson & Johnson is an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law.  We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs.  If you are an individual with a disability and would like to request an accommodation, external applicants please contact us via https://www.jnj.com/contact-us/careers, internal employees contact AskGS to be directed to your accommodation resource.

#LI-Remote

 

 

Required Skills:

 

 

Preferred Skills:

Analytical Reasoning, Business Behavior, Business English, Clinical Data Management, Clinical Trials, Clinical Trials Operations, Execution Focus, Issue Escalation, Laboratory Operations, Process Improvements, Process Oriented, Project Support, Regulatory Environment, Research and Development, Research Ethics, Study Management, Time Management