Sr. Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world.  We provide an inclusive work environment where each person is considered as an individual.  At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

New Brunswick, New Jersey, United States of America

Job Description:

We are searching for the best talent for a Sr. Administrative Assistant. This fully onsite will be in New Brunswick, NJ.

An internal pre-identified candidate for consideration has been identified. However, all applications will be considered.

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine

This position plays a critical role in enabling the effectiveness of the HUB by driving seamless administrative execution, operational discipline, and coordination across a global, matrixed communications environment. The Sr. Administrative Assistant will operate as a trusted partner to the VP, maintaining visibility across priorities, anticipating needs, and ensuring the smooth delivery of HUB activities at speed and scale.

RESPONSIBILITIES / PRINCIPAL DUTIES

The Sr. Administrative Assistant will execute against a dynamic portfolio of responsibilities, including but not limited to:

• Executive Support & Prioritization
  • Serve as a strategic administrative partner to the VP leading the IM CPA Core Capability HUB
  • Maintain line of sight across HUB priorities, ensuring alignment, sequencing, and timely execution of key activities
• Calendar, Meetings & Coordination
  • Lead complex calendar management, ensuring optimization of executive time across global stakeholders
  • Coordinate internal and external meetings, including senior leadership engagement and cross-functional forums
  • Manage travel logistics and expense reporting with accuracy and timeliness
• Operational Excellence & Project Management
  • Drive execution of administrative and operational plans that enable HUB performance
  • Track milestones, identify risks, and ensure issues are proactively managed and resolved
  • Support delivery of key initiatives across the HUB, ensuring deadlines and dependencies are met
• Financial & Vendor Management
  • Partner with finance to monitor HUB budget, including purchase orders, T&E, and vendor contracts
  • Provide regular reporting on spending to inform planning and decision-making
  • Coordinate with external agencies and vendors to ensure seamless execution
• Engagement & Team Operations
  • Plan and execute key HUB engagements, including team meetings, leadership sessions, and offsite events
  • Support ad hoc requests and special projects aligned to HUB priorities
  • Contribute to a high-performing, connected team environment
• Quality & Communication Support
  • Provide proofreading and editing support to ensure high-quality deliverables
  • Maintain professionalism and discretion when handling confidential materials

Qualifications:

• High school diploma required; bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Minimum of 5 years of administrative, project management, or coordination experience required; at least 3 years supporting senior leaders in complex, global, or matrixed environments is preferred.

SKILLS

• Demonstrate excellence in managing complex executive schedules and competing priorities

• Be highly proficient with enterprise systems (e.g., MS Office, Teams, Zoom, Concur, Ariba, SharePoint)
• Exhibit strong judgement, problem-solving ability, and proactive anticipation of leadership needs
• Operate with discretion and integrity when managing sensitive and confidential information
• Manage multiple concurrent workstreams with urgency, flexibility, and attention to detail
• Communicate clearly and effectively across stakeholders and levels
• Model a positive, “can-do” mindset aligned with Johnson & Johnson Credo values

ADDITIONAL INFORMATION

• This role may require coordination of and participation in activities outside of standard business hours as needed to support global operations.

This job posting is anticipated to close on 6/4/2026.

This position is overtime eligible.  

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. 

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

Required Skills:

 

 

Preferred Skills:

Accountability, Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Event Management, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Process Oriented, Professional Ethics, Travel Planning, Typing

 

 

The anticipated base pay range for this position is :

$52,500.00 - $84,525.00

Additional Description for Pay Transparency:

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:

Vacation –120 hours per calendar year

Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year

Holiday pay, including Floating Holidays –13 days per calendar year

Work, Personal and Family Time - up to 40 hours per calendar year

Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child

Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year

Caregiver Leave – 80 hours in a 52-week rolling period10 days

Volunteer Leave – 32 hours per calendar year

Military Spouse Time-Off – 80 hours per calendar year