Lead Sample Management Specialist

When you’re part of the team at Thermo Fisher Scientific, you’ll do important work. And you’ll have the opportunity for continual growth and learning in a culture that empowers your development. With revenues of more than $40 billion and the largest investment in R&D in the industry, we give our people the resources and opportunities to make significant contributions to the world.  

Discover Impactful Work:  

Through Unity Lab Services, we offer integrated lab services, support, and supply management with customized service offerings and world-class experts to address our customers' unique laboratory business needs. Our inventory management specialists use our intuitive electronic systems and mobile scanning tools to ensure orders move efficiently from dock to desk.   

A day in the Life:  

• Management and tracking of the daily samples delivered to the site. 

• Process outbound shipments using validated shipping containers, and continuous temperature monitoring devices. Shipments may include IATA DOT hazardous materials 

• Serve as sample clerks dedicated to the QC Labs. The responsibilities of ULS will include but are not limited to: 

• Receiving samples, track laboratory reference standard and biological indicator needs and ordering. 

• Inspecting and checking-in samples through customer LIMS system and storing in qualified locations, transferring samples and supporting disposal. 

• Audit sample inventory routinely, support quarterly cleaning of fridges/freezers, and chemical inventory disposal, and other inspection readiness activities as needed 

• Ensure ALCOA+ documentation at all times, complete all site required training, and follow safety, hazard, and PPE requirements 

• Organize and maintain sample management area including Aliquoting suite using lean practices, establish standard work for product families and workstreams 

• Use handheld RF scanners and mobile app for replenishments, stock rotation, cycle counts, order entry, returns, and backorder processing.  

• Own customer interactions via email and phone, assisting internal partners to resolve questions and build trust.  

• Lead site-level projects, define action plans, and drive timely completion. Participate in presentations and business reviews with clear insights and recommendations.  

• Serve as a trainer and SME, developing and delivering training materials.  

• Monitor stock levels, recognize events, troubleshoot process failures, and perform root cause analysis.  

• May perform other duties as assigned by the Supervisor.  

Keys to Success:  

Education  

High school diploma or equivalent required. Associate's degree preferred.  

Experience  

3+ years of experience in customer-facing, retail stocking, warehouse operations, or inventory control roles.   

Experience/Certification with ULSIM and DFO/MF systems, and PowerBI is preferred.  

Knowledge, Skills, Abilities  

• Self-starter who works independently, supports team efforts, and can act as backup for supervisory tasks.  

• Experienced in training peers, serving as a subject-matter resource, and collaborating with cross-functional teams.  

• Familiar with operational metrics and performance tracking, with strong time management and prioritization skills.  

• Effective communicator, adaptable to operational changes, and focused on quality, efficiency, and problem-solving.  

Physical Requirements / Work Environment   

• The role primarily involves working independently at customer sites, which may include areas with chemical-based allergens like penicillin and tetracycline.   

• Personal protective equipment, such as lab coats, coveralls, facemasks, and steel-toe shoes, is often required.   

• The position requires regular lifting of 30-40 lbs (up to 50 lbs occasionally) and using equipment like pushcarts and forklifts to move up to 100 lbs.   

• Standing, walking, and manual material handling are frequent activities, sometimes in varied temperature environments.   

• Overtime work may also be necessary.   

• As a condition of your employment with Thermo Fisher Scientific, you must successfully complete and satisfy Thermo Fisher’s pre-employment screening (including background check and drug test) and any customer-mandated screening, credentialing, or badging requirements. Customer requirements may differ from or exceed Thermo Fisher’s criteria.  

Benefits  

We offer comprehensive healthcare, paid Holidays, tuition reimbursement, and a range of employee benefits. Thermo Fisher Scientific offers employment with an innovative, forward-thinking organization, and outstanding career and development prospects. We offer an exciting company culture that stands for integrity, intensity, involvement, and innovation!  

Our Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. As one team of 100,000+ colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory at Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued.