Lead Senior Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world.  We provide an inclusive work environment where each person is considered as an individual.  At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

New Brunswick, New Jersey, United States of America

Job Description:

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/. 

We are searching for the best talent for a Lead Senior Administrative Assistant to be in New Brunswick, NJ.

 

The Lead Senior Administrative Assistant provides high-level administrative and operational support to senior leaders within the Treasury organization, including the Assistant Treasurer, Chief Investment Officer and the Benefit Investments and Operations leadership team. This role requires exceptional judgment, discretion, organizational skills, and the ability to manage complex priorities in a fast-paced, global environment. The position serves as a key partner in enabling effective leadership, operational efficiency, and compliance with company policies and regulatory requirements.

Key Responsibilities

Executive & Team Support

• Provide comprehensive administrative support to the Assistant Treasurer and senior members of the Benefit Investments & Operations teams. Proactively manage complex calendars, meetings, and competing priorities across global time zones. Coordinate preparation for executive, leadership, team, and cross-functional meetings, including agendas, logistics, A/V, space planning, and catering for in-person and virtual meetings. Printing and distribution of committee meeting materials. Independently manage priorities and resolve administrative issues with minimal day-to-day supervision.

Travel, Expense & Financial Administration

• Coordinate domestic and international travel arrangements. Process, reconcile, and audit expense reports in Concur in compliance with company policy. Partner with teams on purchase orders, invoices, and requests via eMarketplace and Ariba. Support basic budget tracking and related administrative processes as needed.

Office Operations & Systems

• Oversee day-to-day office operations, including supplies, services, purchasing, and vendor coordination. Coordinate with Facilities and IT for space planning, moves, system access, and issue resolution. Utilize CAFM tools for space planning and moves for new hires. Manage One Identity & Access Management processes for shared drive and system access.

Onboarding, Offboarding & Compliance

• Support onboarding of new hires and offboarding/terminations through coordination of access, materials, and logistics. Serve as Record Retention Coordinator for the department, ensuring compliance with Records & Information Management (RIM) policies and training requirements. Handle highly sensitive and confidential information with discretion, professionalism, and sound judgment.

Collaboration & Team Effectiveness

• Foster strong working relationships with executive assistants across Treasury and other business functions. Provide back-up administrative support for other assistants as needed. Plan and execute team-building events and engagement activities. Communicate effectively with all levels of the organization, including senior leadership and external partners.

Qualifications/Requirements:

Required:

• High school diploma required; associate’s degree preferred.

• Minimum 5–8 years of experience in a high-level administrative or executive assistant role, preferably in a fast-paced, complex organization.

• Demonstrated ability to manage multiple priorities, maintain confidentiality, and exercise independent judgment.

• Strong organizational skills with exceptional attention to detail.

• Proven ability to operate effectively with minimal supervision. High level of professionalism, discretion, and judgment when handling sensitive information.

 

Technical Skills:

• High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Experience with virtual meeting platforms (Teams, Zoom).

• Working knowledge of enterprise systems including Concur, Workday, Ariba/eMarketplace, IRIS, iVisitor, and identity/access management tools.

• Familiarity with Copilot and modern productivity tools preferred.

 

Key Competencies:

• Executive presence and strong interpersonal skills.

• Excellent written and verbal communication.

• Ability to anticipate needs and proactively manage issues.

• Strong collaboration and relationship-building skills.

• Ability to thrive in a dynamic, high-profile, and rapidly changing environment.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. 

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation,  external applicants please contact us via https://www.jnj.com/contact-us/careers.  Internal employees contact AskGS to be directed to your accommodation resource.

#Li-Hybrid

Required Skills:

 

 

Preferred Skills:

Administrative Support, Business Writing, Communication, Contract Monitoring, Customer Centricity, Data Capturing, Diary Management, Document Management, Handbooks, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Process Oriented, Professional Ethics, Travel Planning, Typing

 

 

The anticipated base pay range for this position is :

$63,000.00 - $101,430.00

Additional Description for Pay Transparency:

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

This position is eligible to participate in the Company’s long-term incentive program.

Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:
• Vacation –120 hours per calendar year
• Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
• Holiday pay, including Floating Holidays –13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year
• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave – 80 hours in a 52-week rolling period10 days
• Volunteer Leave – 32 hours per calendar year
• Military Spouse Time-Off – 80 hours per calendar year

For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits