Executive Assistant, Global Supply Chain & Technical Operations

We view our employees as the unequivocal ingredients to success. Each and every employee is an integral member of the Cytokinetics team, contributing to our shared goal of improving lives. While expectations of our employees are high, there is an equal commitment to ensuring that contributions are recognized and rewarded. We seek exceptional individuals to join us in our mission to develop potential medicines to improve the health span of people with cardiovascular and neuromuscular diseases of impaired muscle function.

The Executive Assistant will provide day-to-day administrative support to the SVP Global Supply Chain and Technical Operations and lead or contribute to projects for the broader Global Supply Chain and Technical Operations team.

Responsibilities

• management including the ability to determine priorities when scheduling internal and external meetings and proactively address conflicts in scheduling.

• Proactively manage global travel for the SVP Global Supply Chain and Technical Operations including flights, hotels, and meeting commitments.

• and manage meeting logistics (e.g. room preparation, catering, check-in, etc.)

• support with various Supply Chain activities to include managing calendar invites and logistics for travel to external sites and events.

• and helps prepare meeting materials, including meeting agenda preparation/distribution, collecting/printing meeting pre-reads, minute or note-taking, and assembling/editing PowerPoint presentations

• confidential administrative functions where reports could have an effect on cost.

• proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings.

• Proactively and independently manage expense reports.

• details of highly confidential and sensitive nature internally and externally.

Qualifications

• A minimum of 10+ years’ administrative experience with at least 3 years spent supporting an executive and global leadership team

• degree of personal integrity, discretion, and confidentiality

• verbal and written communication skills required with a customer service mindset.

• organizational skills and prioritization skills and demonstrated ability to multi-task with keen attention to quality and accuracy.

• to work under tight and changing timelines

• Proven experience working within a growing global organization

• work ethic and high degree of  self-motivation

• experience successfully planning and coordinating events

• Word, PowerPoint, Excel, and Outlook skills; power users preferred; experienced with video conferencing technology (e.g. Zoom, Teams, etc.)

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