Sr. Administrative Associate

Job Description

Join our Data Integration & Automation (DI&A) team, a global organization at the forefront of transforming how clinical data, digital technologies, automation, and analytics are leveraged to advance the development of medicines for patients around the world.

As DI&A continues to expand its global footprint and capabilities, we are seeking an exceptional Administrative Associate who thrives in a fast-paced environment and is passionate about enabling leaders, fostering collaboration, and driving organizational excellence.

The Sr. Administrative Associate for the Data Integration & Automation team will be supporting the Executive Directors and their teams.

Primary activities include and are not limited to the following:

• Perform advanced secretarial/clerical/ administrative activities, with a history of high performance on behalf of the Executive Director of GCDI.

• Produces/completes various work assignments requiring analytical ability, independent judgment, creativity, and problem-solving skills.

• Maintaining headcount tracking, supporting the department in hire to retire contact and onboarding and exiting of employees and contractors.

• Calendar scheduling/planning; coordinating and scheduling complex multi-leg and international travel arrangements.

• Concur experience processing:  Expense Reports; Purchase Orders and Payment Requests.

• Communication Skills must be at a level to effectively interact with our company executives and internal/external clients to maintain workflow.

• Coordinates special projects, as assigned from time to time.

• Demonstrated experience with processing of Visas/Passports

• Experience with event planning and coordination.

• Experience with financial and budget tasks.

Education: 

• Required: High School Diploma or Equivalent

• Preferred:  Advanced education or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification).

Required:

• Minimum of (8) years Administrative Assistant experience.

• Minimum of (3) years Executive Administrative experience supporting senior executives (Sr. Director, Executive Director, AVP or above). 

• Advanced computer skills using MS Office Suite (Outlook, Word, Excel, Power Point etc.) and operation of other peripheral devices.

• SAP experience processing:  Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms, as well as the capability to run reports within SAP.

• Experience scheduling complex travel arrangements including multi-leg domestic and international travel.

• Experience with financial and budget tasks.

• Demonstrated experience with processing of Visas/Passports. 

• Advanced secretarial/clerical abilities with a history of high performance.

• Documented experience as a strong performer in current and past positions. 

• Ability to handle and prioritize a large number of simultaneous assignments.

• Extraordinary attention to detail.

• Outstanding communication and people skills.

Preferred

• Experience with event planning and coordination. 

#MSJR

Required Skills:

Communication, Detail-Oriented, Document Management, Event Planning, Headcount Management, Office Applications, Process Improvements, Purchase Orders, Scheduling, Team Coordination

Preferred Skills:

Current Employees apply HERE

Current Contingent Workers apply HERE

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics.  As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities.  For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

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We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

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San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance

Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance

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Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. 

Employee Status:

Regular

Relocation:

No relocation

VISA Sponsorship:

No

Travel Requirements:

10%

Flexible Work Arrangements:

Hybrid

Shift:

Not Indicated

Valid Driving License:

No

Hazardous Material(s):

N/A

Job Posting End Date:

07/30/2026

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.