Senior Specialist, Meeting Planning and Logistical Operations

Job Description

Our Marketing team is passionate about bringing our medicines and vaccines to our customers around the world. Through digital listening and patient analytics, we are able to understand our customers’ needs and strive to provide solutions to meet them.

Take this opportunity to gain valuable experience supporting the U.S. Market as part of the fast-paced and collaborative Sales Operations and Event Management team. Join a dynamic group of colleagues who are committed to positively impacting our business and supporting our mission of saving and improving lives.  

The Sr. Specialist, U.S. Meeting Services collaborates with and supports sales and marketing by executing large meetings across the US Sales Teams. Core responsibilities include but are not limited to:

• Collaborating with internal teams, leadership, and external partners to align business strategies with event objectives, ensuring coordination of timelines, budgets, vendors, and stakeholder expectations while delivering exceptional experiences and seamless meeting execution.

• Leading the logistical coordination of all aspects of national and product launch meetings, including pre-planning, onsite execution, and post-event wrap-up.

• Overseeing vendors for all aspects of meetings and events (venue accommodations, catering , AV, meeting setup, transportation, security, etc.)

• Collaborating with meeting planning agency partners and production companies to establish KPIs that hold them accountable for delivering on their responsibilities in support of meetings

• Managing relationships with vendors, venues, and service providers to ensure high quality, cost efficiency, and seamless execution of events.

• Partnering with Marketing, Learning & Development and Sales Leaders to provide a clear line of sight to meeting plans, often making recommendations that reflect prioritization and informed trade-off decisions.

• Collaborating with meeting planning agencies and production companies to establish KPIs that hold them accountable for delivering on their responsibilities in support of meetings.

• Developing an understanding of the business units’ priorities in order to deliver a seamlessly coordinated meeting experience for customer-facing and HQ teams.

• Having a strong sense of urgency, credibility and confidence with Marketing and Sales leaders, including a strong work ethic, good judgment, confidence in decision-making and professional presence.

• Identifying opportunities for continuous process improvement including gathering stakeholder feedback, analyzing event success metrics, and optimizing processes for future events.

Education Minimum Requirements:

• BS/BA degree in meeting planning logistics and operations, sales operations or related functions in the pharmaceutical, biotech or related industries.

• At least 4 years of professional experience on planning logistics and operations, sales operations or related functions in the pharmaceutical. Experience in corporate meeting planning, event operations, or related project management

Required Experience and Skills:

• Strong project management experience and proven ability to develop a project plan to successfully manage meeting logistics.

• Experience in roles involving PMP, financial management, and vendor management

• Ability to effectively prioritize and execute tasks conforming to shifting priorities, demands and timelines

• Experience working in a fast-paced, deadline-driven environment while maintaining a high level of detail.

• Excellent interpersonal, written and verbal communication as well as strong presentation skills and an ability to build relationships with stakeholders.

• Prior experience managing multiple vendors and enforcing deadlines.

• Demonstrated ability to think critically, self-motivated, engaging and personable.

• Robust collaboration, independent resourcefulness and organizational skills.

• Ability to act with minimal supervision, prioritize activities and manage multiple tasks within deadlines.

• Travel 15% of time

Preferred Skills

• Experience with sales meetings, field events, and product launches

• KPI management and process improvement experience

• Proven success leading large-scale national meetings and launch events.

• Strong vendor, agency, and budget management experience

• Excellent stakeholder management and executive communication skills

• Ability to work independently in a fast-paced, deadline-driven environment

The individual hired into this position must be in role for a minimum of 24 months.

Required Skills:

Adaptability, Adaptability, Biodesign, Brand Management, Content Creation, Continuous Process Improvement, Creative Campaign Development, Creativity, Data Analysis, Digital Analytics, Digital Marketing, Disease Prevention, Email Marketing, Interpersonal Relationships, Market Access, Marketing Analytics, Market Research, Media Management, Prioritization, Project Development, Project Management, Project Management Support, Project Planning, Public Relations (PR) Management, Search Engine Marketing (SEM) {+ 2 more}

Preferred Skills:

Current Employees apply HERE

Current Contingent Workers apply HERE

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics.  As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities.  For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

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We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

Learn more about your rights, including under California, Colorado and other US State Acts

The salary range for this role is

$106,200.00 - $167,200.00

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs.

The successful candidate will be eligible for annual bonus and long-term incentive, if applicable.

We offer a comprehensive package of benefits.  Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days. More information about benefits is available at https://jobs.merck.com/us/en/compensation-and-benefits.

You can apply for this role through https://jobs.merck.com/us/en (or via the Workday Jobs Hub if you are a current employee). The application deadline for this position is stated on this posting.

San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance

Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance

Search Firm Representatives Please Read Carefully 
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. 

Employee Status:

Regular

Relocation:

No relocation

VISA Sponsorship:

No

Travel Requirements:

10%

Flexible Work Arrangements:

Hybrid

Shift:

Not Indicated

Valid Driving License:

Yes

Hazardous Material(s):

N/A

Job Posting End Date:

08/3/2026

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.