Administrative Business Partner, Frontier AI, DeepMind, Fixed-Term Contract

As an Administrative Business Partner, you're at the heart of your team's business operations and activities and the soul that keeps your team moving forward. You will anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. You will move quickly with the changing environment and are up to date with the latest Google products and services. You will also use that knowledge to strategically support your team's projects. In addition to being organized and investigative, you possess the strong business judgement and communication skills needed to interact with a variety of people and job functions.

Artificial intelligence will be one of humanity’s most transformative inventions. At DeepMind, we are a pioneering AI lab with exceptional interdisciplinary teams focused on advancing AI development to solve complex global challenges and accelerate high-quality product innovation for billions of users. We use our technologies for widespread public benefit and scientific discovery, ensuring safety and ethics are always our highest priority.

Responsibilities

• Manage a very complex and ever-changing calendar of meetings, conference calls, interviews appointments, across numerous time zones and different office locations.
• Support meeting, circulating agendas, capturing notes and ensuring actions are followed up on and are completed. Ensure meeting roles, agendas and briefing documentation are in place for each meeting.
• Develop a strong working relationship with each leader: thinking ahead, handling priorities, anticipating needs and future challenges, proposing solutions to enable effective decision-making.
• Understand the key stakeholders; build and maintain effective working relationships across the whole organisation.
• Arrange domestic and international travel for meetings, international office visits and speaking engagements e.g., hotel reservations, flight check-in, visas, detailed travel itineraries and overseas transport.

Minimum qualifications:

• 3 years of administrative experience in a technical or international environment working on core administrative tasks (e.g., travel management, expense reports, calendar management, facilities coordination, etc.)
  
• 1 year experience with Google Workspace tools: Gmail, Calendar, Docs, Sheets, Slides, Forms, Google Groups.

Preferred qualifications:

• 3 years of administrative experience in an international environment.

This is a 12 month Fixed Term Contract (FTC) role.